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Administration Assistant (Guidance)
Job Reference schooltalent/TP/17689/1364
This job has been closed.
The Role
Erskine Stewart’s Melville Schools are currently recruiting for an Administration Assistant (Guidance) to join both senior schools (The Mary Erskine School and Stewart’s Melville College) on a fixed-term contract from 21 October 2024 until June 2026 (subject to satisfactory pre-employment checks). The role is part-time, working 27.5 hours per day with a salary range of £17,189- £18,595 per annum (ESMS Support Staff F Scale).
The role involves providing comprehensive administrative support to the Deputy Heads (Middle and Upper School), including diary management, meeting minutes, and uploading documents to the MIS. Responsibilities also include managing daily updates on student information, supporting school events, maintaining student records, and assisting with tasks like school trips, vaccinations, assemblies, and catering requirements, as well as other duties as assigned by the leadership team.
The successful candidate will have previous experience of providing administrative support in a busy office environment and experience of database administration, ideally in a school or education setting. They will be able to multi-task and prioritise their own workload with good attention to detail. It is essential that the candidate is committed to the ESMS values and is a team player.
To learn more about this role, please access the job description provided.
Eligibility | ESMS is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. The successful candidate will only be able to take up this role if they can demonstrate an alternative right work in the UK.
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Benefits | Staff are offered a range of benefits including: a generous holiday allowance, enhanced sick pay, family friendly policies, use of the Schools’ swimming pool and fitness room outside school hours, membership of the ESMS Discount and Benefits Scheme, including a range of discounts at 130,000 retail and entertainment locations.
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Values | We are looking for individuals who can embody and promote ESMS values of Kindness, Confidence, Resilience, Integrity, and Curiosity while role modelling behaviours in line with our school pillars of Ambition, Innovation, and Community.
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ESMS is committed to safeguarding and promoting the welfare of children and young people. Applicants must undergo child protection screening, including checks with past employers and Disclosure Scotland.
All staff working at ESMS have direct access to young people therefore all posts within the school are considered exempt from the Rehabilitation of Offenders Act 1974.
APPLICATION PROCEDURE
Applicants must complete the Support Staff application form and Equal Opportunities Monitoring form to be considered for this position. Please note CVs and cover letters will not be accepted. Please submit both forms to recruitment@esms.org.uk before the closing date.
Any enquiries about this position should be directed to Zoe Davies, HR Administrator, at recruitment@esms.org.uk or by phone on 0 131 311 1164.
The closing date for applications is 12pm on Wednesday 9 October 2024. We anticipate interviews will be held on 24 October 2024. We reserve the right to close this vacancy early should suitable applications be received.
About ESMS
Welcome to the ESMS, a vibrant, family of independent schools, for 3-18 year olds, in the heart of Edinburgh. We offer a co-educational nursery and junior school, single-sex but closely twinned secondary education and a co-educational sixth form. At the ESMS family of schools we pride ourselves on our holistic approach to education which means that we place as much emphasis on opportunities and activities outside of the classroom as we do on what happens in class. We offer over 300 clubs and societies as well as wide-ranging opportunities in sport, music and drama, outdoor education, trips and community involvement, all with the intention of helping your child discover their talents, learn or explore something new, have fun and make new friends.
Our Vision is to be a pioneer of rounded education in Edinburgh, giving every child the opportunity to excel.
Our Mission is to develop grounded, resilient, accomplished children, with strong values who go out into the world equipped with everything they need to lead full and happy lives.
Aims
- We offer an outstanding, well-rounded education, to a diverse group of children
- We take time to build strong relationships and to help our children feel happy, safe and secure so that they thrive emotionally and socially and academically
- We provide an unrivalled range of activities outside the classroom, enabling our children to discover and develop their natural talents
- We inspire children to aim high and achieve strong academic results
- We give children every opportunity to seize and embrace every challenge that life throws at them
- Our teachers inspire innovative thinkers with a love of learning that will last a lifetime
- Our children develop the confidence to use their voices
- Our nine values embed character, inspiring children to develop good hearts, make good decisions and improve the world around them.
