Music Administrator

Package Description

Competitive remuneration and benefits package including:-

• Reduced school fees and wraparound care at St George’s School
• Pension Contribution
• Staff lunches
• Access to school buses on school bus routes for all staff (small charge payable)  
• Professional learning and development opportunities
• Employee Assistance Programme
• Generous annual leave entitlement
• Cycle-to-work scheme
• Opportunity to benefit from the use of the many school facilities; libraries; sports facilities etc
• Death in service benefits all staff
• Opportunity to join our community and contribute to social, music, drama and other events and activities.

The Role

We are looking for a welcoming and efficient administrator to join our vibrant and friendly  Music Department to administer and support the team of 21 Visiting Music Teachers and Department teachers, administer music examinations and act as the outward face of the department for staff, families and students.

Main Responsibilities

Act as the first-point of contact for families, staff and visitors in the Music Department

• Work with Finance and HR to ensure the systems and procedures run smoothly in the provision of individual music lessons: ensuring VMT pre-employment checks are completed; linking up relevant systems for new VMTs; lesson timetables; billing; room rent; sheet music.

• Purchasing for the Music Dept as directed by the Director of Music and in line with School policies and processes’

• Support the department with outgoing correspondence and records

• Co-ordinate the distribution of individual music reports for students

• Liaison with Junior and Middle School over pupil attendance at music lessons

• Co-ordinate ABRSM and Trinity examinations for internal and external candidates: processing entries; timetabling; billing; stewarding.

Manage and administer the instrument hire contracts

• Ensure the school room booking system is working effectively for the Robertson Music Auditorium and liaise with the appropriate staff to address any issues

• Assisting the Director of Music with concert organisation: ticketing; catering; hosting; publicity and programmes

• Take minutes at Music Department meetings

• Collate the Music Department Handbook

• Oversee collection and dissemination of data within the department (sharing student details

appropriately with VMTs from the school information management system)

• Maintaining records of music tuition including ensembles and individual lessons on the school’s database

• Keep accurate record of the stock of musical instruments owned by the department

• Overall responsibility for with the organisation and publicity for lunchtime concert series and assembly performers

• To provide the administrative support in preparation for Music Department trips (in the UK and abroad) including assisting with the preparation of risk assessments

The Ideal Candidate

Will possess excellent administrative skills, understand and enjoy delivering first-rate customer service and appreciate working with young people. This role is designed to be particularly family-friendly in terms of hours and work pattern. 

About the school/organisation

We reserve the right to close this vacancy early upon receipt of sufficient suitable applications.

As Edinburgh’s only all-through independent school for girls aged 3-18, St George's is a place of possibilities: where everyone is clearly heard; pupils feel empowered to be themselves; and innovation is constantly encouraged.  

The courage of our founding mothers, who pioneered women’s education in Victorian Scotland, still echoes defiantly through our corridors. That’s why amplifying the voice of every girl remains part of our DNA today as a loyal school community with a unique spirit of pride. 

Over 90% of our girls achieve their first-choice post-school destination: leaving us as robust, empathetic change-makers, ready to take on the world…